B Bowtie AI
For dental marketing agencies · white-labeled

The AI team that runs your accounts.

Keep clients longer, book more patients, and give every CSM superpowers. One AI teammate across every call, campaign, and account, under your brand.

MAYA

First, meet MAYA

MAYA is the AI employee at the center of the platform, the one who actually does the work. She answers the phone like a trained front-desk pro, chats with patients on the website, texts them, and gives your CSMs a teammate that reads every account and flags what needs attention. One AI, every channel, and every conversation happens under your brand, never ours.

PhoneWebsite chatText & emailOnline formsAccount intelligence
The agency layer

Run your whole book from one place.No one else has this

This is the part built for you, not the front desk. Keep the clients you have, grow the ones you keep, and resell the whole platform as your own.

Agency command center showing the morning brief, open signals, and performance across every practice

Your morning brief, open signals, and every practice's numbers, the moment you log in.

Daily morning brief

Wake up to "here's what needs you today" across every account: risks, wins, and exactly what to say.

Churn radar

Every account scored for risk and flagged weeks before it slips, so you save the client instead of losing them.

Cross-account patterns

Catch the problem hitting ten practices at once, not one at a time.

Portfolio dashboard

Your whole book on one screen. One login, not one per practice.

Auto-built QBR decks

Quarterly client reviews assembled for you, ready to present and prove your value.

White-label & resell

Ship the whole platform under your brand. Buy it wholesale, resell it to your practices as your own product line.

Ask MAYA

A copilot for your whole book.

Ask anything across every account and get the answer and the action in one place. "What's slipping today?" "Draft outreach for the practice losing calls." It reads your book, your signals, and your numbers, then does the work.

Ask MAYA copilot answering a question across the agency's book of practices
Patient communication

Every way a patient reaches the practice, covered.

MAYA picks up the phone, answers the website, texts back, and runs the front desk's busywork. No call to voicemail, no lead left in an inbox, no patient left waiting.

Phone

The AI receptionist that never misses a call.
  • 24/7 AI receptionist: answers every call like a trained front-desk pro
  • After-hours & overflow: covers nights, weekends, and busy lines
  • Emergency triage: calms the patient and connects them fast
  • Live transfer to your team: hands off to a human on request
  • Voicemail capture: takes a message and texts it to the office
  • Books on the call: writes the appointment into the schedule
  • Campaign-aware answering: greets ad callers with the right offer
  • Callback & outbound follow-up: reaches patients who didn't connect

Text (SMS)

Two-way texting that turns leads into booked patients.
  • Two-way conversational texting: MAYA texts back and forth until they book
  • Post-visit review requests: auto-sent the moment a visit completes
  • Automated reminders & confirmations: text, email, and phone, to cut no-shows
  • Recall & reactivation: "time for your cleaning" to lapsed patients
  • Missed-call text-back: catches the patient before they call elsewhere
  • TCPA-compliant consent: opt-in captured and respected automatically

Website chat

The same MAYA, working the practice's website.
  • Embeddable chat widget: one script, drops onto any site
  • Proactive greeting: starts the conversation, doesn't wait
  • Books & captures in chat: turns a visitor into an appointment
  • Campaign & source aware: knows which ad sent the visitor

Online forms & intake

Branded forms that feed the pipeline instead of an inbox.
  • Branded patient forms: hosted on a clean, mobile-first page
  • Embed on any website: drop-in widget that auto-resizes
  • Ready-made templates: new patient, feedback, insurance, referral
  • Auto patient-record matching: ties every lead to the right chart
  • Real-time slot availability: patients pick an open time
  • Pipes anywhere: webhooks straight into your CRM

Reviews & reputation

More 5-stars, fewer surprises.
  • Automated review requests: sent at the right moment after a visit
  • One-tap rating page: patient rates right from the text link
  • Grow your Google rating: more 5-star reviews, on autopilot
  • Service-recovery follow-up: unhappy patients flagged so your team can make it right
  • Reputation tracking: review activity tied to account health

Scheduling

Full booking, built right in.
  • Online self-booking: patients book without calling
  • Self-serve cancel & reschedule: fewer front-desk interruptions
  • Writes into the schedule: MAYA books straight into the calendar
  • Replaces the scheduling tool: one less vendor for the practice to pay
Analytics & attribution

Prove the marketing worked.

The numbers that win the pitch and end the churn conversation, down to the dollar.

Practice analytics dashboard

Calls, bookings, reviews, and revenue for every practice, at a glance.

Full-funnel attribution

Every patient traced back to the exact ad that drove them, calls and forms alike.

ROI to the dollar

Cost-per-call and cost-per-booking on every campaign. The number that closes a dentist.

Tracking numbers + dynamic insertion

Know which ad drove which call, down to the individual website visitor.

No-booking analysis

Know why leads don't convert (price, insurance, scheduling) and fix it.

Every call graded

Recorded, transcribed, and scored so you see exactly how each one was handled.

Custom metrics

Define your own KPIs and track them across the whole book.

Open API

Your data, in your systems.

Every call, lead, booking, and metric is available through an open REST API, so your team can pull it straight into your own dashboards, reports, and tools. Nothing locked inside our platform.

Plus native two-way connections to your PMS (Kolla and more), CRM (GoHighLevel, HubSpot), Google, Meta, Slack, CallRail, and Twilio.

GET/api/practices/{id}/calls GET/api/practices/{id}/attribution GET/api/partners/{id}/metrics
Built for the lean agency

Give your CSMs superpowers.

  • An AI teammate on every account: each CSM covers more, without burning out
  • White-label everything: your brand, never ours
  • Plain-English setup: teach MAYA your rules in your own words
  • Magic-link team onboarding: add staff in seconds

See what it could do for your book.

Book a quick discovery call and we'll walk through what this looks like across your accounts. No pitch, no commitment, just a conversation.

Book a discovery call →